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Martyn's Law Procurement Service Supplier Application Checklist

If you apply to become a supplier, this is what we'll ask you to provide. One form for every applicant: Part A for all, Part B only for the lots ticked. Kept deliberately light for the launch phase; the full public-sector standard questionnaire can be layered on later if a contracting authority requires it.

Part A: every applicant

 

1. Who you are

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  • Legal name, trading name, registered address

  • Companies House number (or confirmation of sole-trader status)

  • VAT number, if registered

  • Named contact for this application and a second contact for contracts

  • Years trading in security, safety or training services

 

2. Lots applied for

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  • Lot 1 Assess · Lot 2 Write and document · Lot 3 Train and test · Lot 4 Specify and install (tick all that apply)

  • Can you act as lead supplier for a multi-lot requirement? Yes / No

  • Scale: single venue · regional (name regions) · national

  • Sector experience: places of worship · schools and universities · healthcare · heritage and museums · hospitality · retail and shopping centres · festivals and events · transport · local authority estates (tick all that apply)

 

3. Financial standing

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  • Last filed accounts, or 12 months' management accounts if under two years old (sole traders: a bank reference or accountant's letter)

  • Confirmation of no insolvency, administration or CVA in the last three years

  • Annual turnover band

 

4. Insurance (certificates to be provided)

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  • Public liability, minimum £5m

  • Employer's liability, £10m where staff are employed

  • Professional indemnity, minimum £1m (all lots; see Part B for higher thresholds)

 

5. Integrity and compliance

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  • Sanctions screening consent (RSF runs the check)

  • Declaration: no director or owner convicted of a relevant offence in the last five years

  • Declaration: no unspent convictions or regulatory findings against the organisation

  • Data protection: ICO registration number

  • Modern slavery statement, if turnover over £36m; otherwise a one-line declaration

  • Health and safety policy (one page is fine)

  • Equality policy (one page is fine)

 

6. References

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  • Two client references from the last three years, one per lot applied for where possible, with permission to contact

 

7. Declaration

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  • Information is accurate; RSF may verify with third parties; changes to insurance, licensing or financial standing will be notified within 14 days

  • Agreement to the Framework's supplier terms

  • Signed by a director or the sole trader

 

Part B: by lot (shown only for lots ticked)

 

Lot 1 Assess

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  • Named assessors with CVs

  • Counter-terrorism credentials per assessor: former CTSA, NaCTSO-aligned course, RSES membership, or equivalent (upload certificates)

  • Two example assessments, redacted, from the last three years

  • Professional indemnity raised to £2m

 

Lot 2 Write and document

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  • Named authors with CVs

  • One redacted example of a public protection procedure or event security plan

  • Confirmation of familiarity with the Home Office statutory guidance (self-declared; we may test this at interview)

  • Professional indemnity raised to £2m

 

Lot 3 Train and test

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  • Named trainers with CVs and training qualifications (e.g. Level 3 Award in Education and Training, or equivalent)

  • Course outlines for the training offered

  • Evidence of delivering at least two exercises or training sessions in the last three years

  • DBS checks in place for trainers who work in schools or healthcare

 

Lot 4 Specify and install

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  • NSI Gold or SSAIB approval

  • Relevant product certifications, e.g. PAS 68 / IWA 14 for hostile vehicle mitigation, where offered

  • Constructionline, SafeContractor or CHAS accreditation, if held

  • Named project managers and installers with CSCS or ECS cards where applicable

  • Two example installations from the last three years, with values

 

Lot 5 Operate

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  • SIA Approved Contractor Scheme certificate and scope

  • Confirmation that all deployed staff hold a valid SIA licence for the role (door supervision, security guarding, CCTV as applicable), with a sample licence check process

  • Named account manager and shift supervisors with CVs

  • Two example contracts or events from the last three years, with headcount and duration

  • Public liability raised to £10m

  • Screening and vetting standard for staff (BS 7858 or equivalent)​​​​

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